What does a Day-Of Wedding Coordinator do, and why should you consider hiring one?

Hogue Wedding, 2021

1. Day-Of Wedding Coordinators handle the unexpected.

Planners and couples do their best to make sure everything is ready for the wedding day. But even the best plans can go awry. Experienced coordinators are experts in handling situations that can be uncomfortable or out of anyone’s control. They’re well versed in making sure that each issue is handled discreetly and quickly so that couples aren’t even aware of it. For example, if there are crashers at the wedding, the coordinator will ask them to leave. If the father of the bride is missing before the father-daughter dance, the coordinator will find them. If the cake doesn’t have the florals you were expecting, they will find a solution. And so on.

2. Coordinators coordinate with all of your vendors.

A day-of wedding coordinator has many jobs, both leading up to and during the big day. One of their most important functions is coordinating with vendors. A wedding coordinator is constantly behind the scenes working with the venue, florist, decor team, and other staff members. They make sure the tables are set according to the couple’s instructions, ensure that the officiant is on time and the ceremony starts when it’s supposed to, and that all vendors are ready.

3. Wedding coordinators help conduct the wedding rehearsal.

Aside from the day of the wedding, a coordinator also usually assists with the rehearsal, too. Coordinators make sure everyone is on the same page and knows where they need to be and when they need to be there. From the processional to the recessional, the coordinator lets the wedding party and family members know what is happening and the order in which it’s happening. They also work with the officiant to make sure that any and all religious parts of the ceremony are respected.

4. Coordinators stick to the vision.

Day-of wedding coordinators generally begin working with a couple about a month in advance. This gives them time to confirm everything with the vendors, work on the detailed schedule, timing, site plan, and most importantly, learn the vision the couple has for their wedding. Weddings are extremely personal for each couple and it’s the coordinator’s job to help make sure that the couple gets exactly what they want and have paid for. This includes making sure all decorations are in line with the vision and that the aesthetic is correct.

5. Day-of wedding coordinators make sure the wedding stays on track.

One of a coordinator’s most important jobs is to analyze the details, and the timing of those details. They go through every part of the event, making sure there’s enough time for every portion and that all vendors, wedding party members, and family members are informed of that schedule. They create, own, and modify the schedule as needed, as well as make sure that it’s flexible enough to respond to any needed changes. Doing this means that the wedding will move forward at the pace the couple set and that all of the activities involved in the event happen and are enjoyed by all.

Now you know more about day-of wedding coordinators!